Outsourcing eDiscovery: Cost-Effective Strategies for Mid-Sized Law Firms

Dec 28, 2023 12:30:50 PM / by Drew Kartes

eDiscovery is a critical yet sometimes daunting aspect when preparing for litigation. The sheer volume and complexity of Electronically Stored Information (ESI) can feel overwhelming for firms that don’t have an in-house litigation support or eDiscovery team, leading to escalating costs for their clients.

However, law firms that can effectively manage eDiscovery processes without compromising quality or compliance operate with enhanced efficiency.

Managed Review Services: Harnessing Expertise for Efficiency

Managing document review efficiently is paramount in eDiscovery. A significant portion of eDiscovery costs stem from the manual review of vast amounts of data, often leading to resource strain and potential inaccuracies.

Outsourcing document review to experienced service providers can alleviate this burden, offering several advantages:

  • Skilled Execution: Access to a team of seasoned professionals well-versed in document analysis and coding. Their in-depth knowledge streamlines the review process, promoting accuracy and minimizing costly errors.
  • Swift Processing: Efficiency in sifting through large volumes of documents, enabling faster and more accurate review, reducing the overall time spent.
  • Cost-Effectiveness: An alternative to in-house review, eliminating the need to invest in training and infrastructure while leveraging the expertise of specialized providers.

Data Reduction Techniques: Identifying Relevance, Minimizing Volume

Data reduction techniques play a pivotal role in curating relevant information for review. By identifying and eliminating irrelevant or redundant data, legal teams can significantly reduce the volume of information to review, saving both time and money. Key data reduction techniques include:

  • Early Case Assessment (ECA): ECA involves a comprehensive analysis of the data to identify key themes, custodians, and potential sources of relevant information. This initial assessment helps narrow the scope of review, eliminating irrelevant data from the outset.
  • Data Mapping: Data mapping involves creating a comprehensive inventory of data sources, their locations, and their relevance to the case. This mapping helps identify and prioritize data sources, ensuring that only relevant information is collected and reviewed.
  • Advanced Filtering Methods: Advanced filtering methods, such as keyword searches, metadata analysis, and predictive coding, can automatically identify potentially relevant information based on predefined criteria. This automation significantly reduces the volume of documents that require manual review.

Leveraging Technology: Embracing Innovation for Efficiency

Technology has revolutionized the eDiscovery landscape, offering tools that streamline processes, enhance accuracy, and reduce costs.

Key technological advancements include:

  • Technology-Assisted Review (TAR): TAR utilizes machine learning algorithms to analyze documents and identify potentially relevant information. This automation reduces data sets and enables reviewers to focus on more complex or nuanced documents.
  •  Active Learning & AI-Driven Analytics: These analytics tools can extract insights from large volumes of data, identifying patterns, trends, and anomalies that may be relevant to the case. The insights uncovered here can inform review strategies and uncover hidden connections within the data.
  • Predictive Coding: Predictive coding algorithms can learn from human reviewers' decisions and automatically code documents, continuously improving the accuracy and efficiency of the review process.

Finding the Right Vendor

Partnering with a reliable vendor (like Proteus Discovery) is a smart way for mid-sized firms that don’t have in-house resources to excel at litigation prep.

At the end of the day it's not merely about cost reduction; it's about leveraging expertise, access to cutting-edge technology, and ensuring compliance with legal standards with a trusted partner. At Proteus, we have been developing custom workflows, scripts, and technology for review and productions since 2015. 


Ready to chat? Schedule a call with us today to discuss your eDiscovery needs and discover how we can partner with you to achieve success.

ediscovery blog

Tags: Document Review, eDiscovery, Litigation Support, ESI, early case assessment, Managed Review, Law Firm

Drew Kartes

Written by Drew Kartes

Drew brings 15 years of litigation support and eDiscovery experience to Proteus, as well as a decade of working for some of the largest SaaS companies in the world. He has led teams focused on forensics, project management, productions, sales, and account management. Drew lives in Southern California with his wife and two children. He can be reached at drew.kartes@proteusdiscovery.com